Rehearsal Evaluation Tool

You can't improve what you don't evaluate. This tool helps you assess rehearsal effectiveness and identify improvements.

Why Evaluate Rehearsals?

With evaluation:

• Identify what's working
• Spot what's not working
• Make data-driven improvements
• Track effectiveness over time
• Increase productivity
• Better use of time

Without evaluation:

• Repeat same mistakes
• Don't know what to improve
• Waste time
• Frustration builds
• Slow progress

Quick Rehearsal Evaluation

Use after every rehearsal (5 minutes):

Overall Rating

How productive was this rehearsal? (1-10)

1-3: Waste of time 4-6: Somewhat productive 7-8: Productive 9-10: Highly productive

Rating: ___/10

Quick Assessment

Did we achieve our goals?

• Yes, all of them
• Most of them
• Some of them
• No

Was everyone prepared?

• Yes, everyone
• Most people
• Some people
• No

Did we use time well?

• Yes, very efficient
• Mostly efficient
• Somewhat efficient
• No, wasted time

Would I want to repeat this rehearsal?

• Yes, it was great
• Yes, with some changes
• No, needs major changes
• No, it was a waste

Detailed Rehearsal Evaluation

Use monthly or when needed (15 minutes):

1. Planning & Preparation

Did we have clear goals?

• Yes, very clear (5 points)
• Somewhat clear (3 points)
• Vague (1 point)
• No goals (0 points)

Was everyone prepared?

• Yes, everyone (5 points)
• Most people (3 points)
• Some people (1 point)
• No one (0 points)

Did we start on time?

• Yes, on time (5 points)
• Within 10 minutes (3 points)
• 10-20 minutes late (1 point)
• More than 20 minutes late (0 points)

Planning & Preparation Score: ___/15

2. Time Management

Did we follow the agenda?

• Yes, closely (5 points)
• Mostly (3 points)
• Somewhat (1 point)
• No agenda or didn't follow (0 points)

How much time was productive?

• 80-100% (5 points)
• 60-80% (3 points)
• 40-60% (1 point)
• Less than 40% (0 points)

Did we manage time well?

• Yes, efficient (5 points)
• Mostly efficient (3 points)
• Somewhat inefficient (1 point)
• Very inefficient (0 points)

Time Management Score: ___/15

3. Focus & Productivity

Did we stay focused?

• Yes, very focused (5 points)
• Mostly focused (3 points)
• Somewhat distracted (1 point)
• Very distracted (0 points)

Did we make progress?

• Significant progress (5 points)
• Good progress (3 points)
• Some progress (1 point)
• No progress (0 points)

Did we achieve our goals?

• All goals (5 points)
• Most goals (3 points)
• Some goals (1 point)
• No goals (0 points)

Focus & Productivity Score: ___/15

4. Communication & Collaboration

Did we communicate well?

• Yes, excellent (5 points)
• Good (3 points)
• Okay (1 point)
• Poor (0 points)

Did we collaborate effectively?

• Yes, very collaborative (5 points)
• Mostly collaborative (3 points)
• Somewhat collaborative (1 point)
• Not collaborative (0 points)

Did we handle disagreements well?

• Yes, constructively (5 points)
• Mostly well (3 points)
• Okay (1 point)
• Poorly (0 points)

Communication & Collaboration Score: ___/15

5. Energy & Morale

What was the energy level?

• High, energized (5 points)
• Good energy (3 points)
• Low energy (1 point)
• Very low, drained (0 points)

What was the morale?

• High, positive (5 points)
• Good (3 points)
• Okay (1 point)
• Low, negative (0 points)

Did people enjoy it?

• Yes, everyone (5 points)
• Most people (3 points)
• Some people (1 point)
• No one (0 points)

Energy & Morale Score: ___/15

6. Problem-Solving

Did we identify issues?

• Yes, clearly (5 points)
• Mostly (3 points)
• Some (1 point)
• No (0 points)

Did we solve problems?

• Yes, effectively (5 points)
• Solved some (3 points)
• Tried but didn't solve (1 point)
• Didn't address (0 points)

Did we make decisions?

• Yes, clear decisions (5 points)
• Some decisions (3 points)
• Few decisions (1 point)
• No decisions (0 points)

Problem-Solving Score: ___/15

Total Score

Add up all sections:

• Planning & Preparation: ___/15
• Time Management: ___/15
• Focus & Productivity: ___/15
• Communication & Collaboration: ___/15
• Energy & Morale: ___/15
• Problem-Solving: ___/15

Total Score: ___/90

Score Interpretation

80-90: Excellent rehearsal

• Keep doing what you're doing
• Minor tweaks only
• Model for future rehearsals

65-79: Good rehearsal

• Generally effective
• Some areas to improve
• On the right track

50-64: Okay rehearsal

• Some productivity
• Several areas need improvement
• Review and adjust

35-49: Poor rehearsal

• Low productivity
• Major improvements needed
• Significant changes required

Below 35: Very poor rehearsal

• Waste of time
• Fundamental issues
• Major overhaul needed

What Went Well / What to Improve

What Went Well

List 3 things that went well:

Why did these work?

How can we do more of this?

What Needs Improvement

List 3 things that need improvement:

Why didn't these work?

How can we improve?

Action Items for Improvement

Based on evaluation, what will we change?

For next rehearsal:

Longer-term changes:

Who's responsible:

• Change 1: _______________
• Change 2: _______________
• Change 3: _______________

Tracking Over Time

Create a tracking sheet:

Look for:

• Trends over time
• Patterns
• Improvements
• Recurring issues
• What's working

Common Issues & Solutions

Issue 1: Low Planning Score

Symptoms:

• No clear goals
• People unprepared
• Late starts

Solutions:

• Set goals in advance
• Send agenda ahead
• Require preparation
• Start on time

Issue 2: Low Time Management Score

Symptoms:

• Don't follow agenda
• Waste time
• Inefficient

Solutions:

• Create detailed agenda
• Time-box activities
• Assign timekeeper
• Stay disciplined

Issue 3: Low Focus Score

Symptoms:

• Distracted
• Off-topic
• No progress

Solutions:

• Eliminate distractions
• Take breaks
• Stay on task
• Clear goals

Issue 4: Low Communication Score

Symptoms:

• Poor communication
• Conflicts
• Misunderstandings

Solutions:

• Check-ins
• Clear communication
• Address issues
• Active listening

Issue 5: Low Energy Score

Symptoms:

• Low energy
• Negative morale
• Not enjoying it

Solutions:

• Schedule better
• Take breaks
• Mix it up
• Address issues

Issue 6: Low Problem-Solving Score

Symptoms:

• Don't identify issues
• Don't solve problems
• Avoid decisions

Solutions:

• Dedicated problem-solving time
• Decision-making framework
• Address issues directly
• Make decisions

Individual Evaluation

Each member can also evaluate:

My preparation (1-10): ___

My focus (1-10): ___

My contribution (1-10): ___

My attitude (1-10): ___

What I did well:

What I can improve:

What I'll do differently next time:

Monthly Review

Once a month, review all evaluations:

Average score this month: ___/90

Trend: ↑ Improving / → Stable / ↓ Declining

Strongest areas:

Weakest areas:

Improvements made:

Still need to improve:

Goals for next month:

Key Takeaways

1. Evaluate regularly - After every rehearsal
2. Be honest - Accurate assessment is key
3. Track over time - See trends and patterns
4. Identify improvements - Turn insights into action
5. Make changes - Evaluation without action is useless
6. Review monthly - Big picture assessment
7. Celebrate improvements - Acknowledge progress

Regular evaluation helps you continuously improve rehearsal effectiveness. Start evaluating today.